Back Office Executive

Quantum Systems
Kolkata - Salt Lake City
8,000 - 12,000
/Monthly
Requirements
1 - 3 years experience
Graduation
18 - 35 years
No gender preference
Electricity Bill
Photos
Marksheets and Degree
Voter ID
Pan Card
Aadhar Card
Timings
Working Days
5 days/week
Morning Shift
10:00am - 7:00pm

Job Description

INTERNAL CORPORATE COMMUNICATION (HR & ADMIN INTERFACE)

  • RECRUITMENT, SELECTION & INDUCTION: Manpower Planning; Talent Acquisition; Creating and Revising Job Descriptions; Recruitment covering Posting Job Ads; Organising Job Applications; Scheduling & Conducting Job Interviews; Administering New Employment Assessments; Competency Mapping; and Updation of Internal Databases with New Hire Information. Doing background checks on the newly hired.


  • GENERAL HR & ADMINISTRATIVE OPERATIONS:  Administer HR Policies & Procedures; Confirmations, Probation & Performance Reviews; Performance Appraisals; Employee Career Progression; Asset Provision & Management; Confirmation, Increment & Promotion Formalities; Handling of Workplace Grievances, Complaints & Disputes; Administer Employee Disciplinary Processes, Answering Employee Questions; Administer Employee Retention & Productivity Strategies; Effective HR Systems Management and Monitoring; Developing, Revising, and Recommending Personnel Policies & Procedures; Employee Welfare & Engagement; Industrial Relations; HR Personnel Files Maintenance; Resignation or Termination Formalities; Full & Final Settlement Formalities; Exit Interviews; and Clearance Certificate Issuance. Handling all Administrative Activities like Maintenance of Office Equipment, Transport, Housekeeping & Maintenance of Office and Record Keeping of Office Stationery including various Formats & Formats; Monitoring adherence to Statutory Regulations & Compliance with various Governmental Agencies; and Monitoring Disciplinary Issues & Legal Matters.


  • FACILITIES MANAGEMENT


  • VENDOR MANAGEMENT


  • INVOICING & PAYMENTS: Generation & Timely Submission of Finalised Contract Proposals to Clients through Internal Software Application; Liaising with Clients for Invoicing & Payment Follow Ups; Payment Updation in the Invoicing Software; Certifications/Audit/Invoicing/Payments Related Client Correspondence; Interacting with Customers for Understanding Reasons for Late Payment and Resolving Customer Billing Disputes.


  • BACK OFFICE OPERATIONS: Facility Management; Travel & Ticketing; Hotel Booking; Electricity Bill Payments; Mobile Bill Payments; Petty Cash Management; Inter-Office Correspondence; Confidential Mails; Vendor Management & Event Management; Vendor Management (Negotiation, Finalisation of Annual Rate Contracts), Purchases, Repairs and Maintenance; Logistics for Events and Workshops; Maintenance of Company Statutory Compliances; and Courier Management.


  • CLIENT LIAISONING: Liaising with Clients to determine their Requirements and Budget; Managing Client Proposals from Typesetting through to Design, Print and Production; Obtain Approval of Concept by submitting Rough Layout for Approval by the Client; Working with Clients, Briefing and Advising them with regard to Design Style, Format, Print Production and Timescales; Review final layouts and suggest improvements as needed; Confer with clients to discuss and determine layout design; Liaison and Communication with the Client Representatives for Project Implementation & Monitoring Activities; Job Completion Report Generation & its timely Submission to Clients for facilitating timely Payment & Collections; Ongoing Project Monitoring to facilitate timely completion of Job Contracts.
Additional requirements
Language
English
Previous Experience
Back Office Executive
Job Type
Full Time
Skills
MS Word
MS Excel
Communication
English language skills
Hindi Language
Other Requirements
- iii. the candidate should be good at MS-Office and computer operations
- ii. candidates with advanced Excel knowledge will be preferred
- i. must have good communication skills
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Job posted on 02 Nov 2021
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Back Office Executive
Back Office Executive in Quantum Systems
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