Athena Global systems, an ITES/Staffing services company, carved out to meet the increasing demands in Digitization/ end to end eDMS/RMS requirements and also growing demand for Staffing and recruitment services. Apart from the above two, the company is foraying into related services like Payroll Management, Facility Management, Marketing Support Services and Back office management services,to bring in, end to solutions, in these domains

Service Offerings

STAFFING SERVICES

AGS Provides services to fulfil the staffing needs of various industries in office, technical, skilled, semi-skilled and management roles. Staff will be in our payroll

Staffing requirement fulfilled for

Un-Skilled, Semi-skilled and skilled category
Technical, officer , managerial level staff
All staffing requirements across functions
Short term projects, Assignment based requirement, long term requirements
Current pool strength of manpower availability -5000
Services provided across India
Staff will be in our payroll
Highly competitive service charges
All compliances and Govt stipulation fulfilled
Staff given regular training to meet changing business demands.
Staffing services, with back up and without back up available

RECRUITMENT SERVICES

AGS provides services to identify Human Resources as per your requirement, selection process, recruitment in the client’s payroll

We provide the following services in the recruitment services

Shortlisting candidates from our database of CVs
Conducting preliminary interviews and preparing assessment report for further shortlisting by the company
Facilitating final interviews with the candidates

§ Background Verification of the selected candidates

Coordination with the candidates for submissions of necessary documents before joining.
Free replacement if the candidates leaves within three month of joining
Staff will be in client’s payroll

DIGITIZATION SERVICES

Scanning and Digitizing physical records and converting them into images to bn stored in hard discs and servers. Simple scanning to end to end solutions

Need for Digitization

Physical documents and paper piling up - Increasing work load of managing documents for Corporates and Business Entities
Documents to be stored securely as per Norms/Regulations (1-10 years)

− Increased requirement of (expensive) real estate space YoY.

− Increase in manpower and oversight management – Cost escalation.

− Inefﬁcient documents management – lack of ﬁre control, lack of fumigation, lack of water-prooﬁng, etc.

Increase in documents and work space leads to additional time for

documents retrieval – TAT impact.

More man hours wasted in searching for the documents.
Loss of crucial documents.
Unresolved litigation –increasing the cost for corporates.
In house DMS requires investments in Infrastructure, Processes, software/hardware and trained personnel – avoidable overheads for Corporates
eDMS solutions are well developed and advanced offerings available at competitive prices –

Solutions offerings

Multiple solutions can be tailor made for the client, depending on Information Security needs and document handling requirements. Sample solutions are listed below, however several others can be mixed-n- matched.

§ Simple Scanning at Our location without Hosting.

− Scan, store in CDs –give it to the client

Simple Scanning at your location without Hosting.

− Scan, store in CDs –give it to the client

Digitization at our location with hosting of images.

− Hosting in our server with monthly rental charges with access for image retrieval

Digitization at your location with hosting of images.

− Hosting in our server with monthly rental charges with access for image retrieval

§ Digitization at our location with hosting of images and physical storage.

− Hosting images in our server and storing physical documents in our premises

with pick up and drop facility, with monthly rental charges.

Digitization at your location with hosting of images and physical storage.

− Hosting images in our server and storing physical documents in our premises with pick up and drop facility, with monthly rental charges.

Electronic Document Management Solution (e-DMS) – all infrastructure and facilities are brought together by AGS in association with leading partners.

e-DMS - Windows and Web based application.
Provides Uniﬁed, Consolidated and Collaborative Platform to manage the documents.
Encourages Digitization of documentation using OCR engine.
Enables organization to efﬁciently Create, Capture, Classify, Share, Distribute and manage electronic ﬁles.

− Indexing, Storage and Fast retrieval of any electronic document.

− Supports 300+ File formats.

− Security: User Rights and Permissions.

− Audit Control: Logs and Data Export.

Digitization and Image hosting services with unlimited retrieval

DR-100% data back up services provided

Athena Global Systems's - e-DMS service offerings comprise:

Scanning and digitization
Indexing
Electronic Image Hosting services
Physical storage facility - Records Management services (RMS)
Retrieval facilities – both Electronic and physical copies
Safe disposal and document destruction services

Pickup and drop facility for physical documents with a well- deﬁned TAT, even for a single document.
Flexibility of work premises – AGS location / client location.
Swift and secure Accessibility – Electronic retrieval.
Wide choice of Storage mechanisms – DVD/Tape disks/USB/Hard disks.
Secure, disposal - Secure shredding of documents.
Provision of state-of-art e-DMS facilities in partnership with leading service providers.

Record Management System (RMS)

A Web based System to monitor, store and retrieve the physical paper and Records.
Provides online reports like Audit Trail, Daily Transaction Reports.
Captures Metadata of Records and Audit History while maintaining them.
Secure maintenance of Indexed records in a central Server.
Location of the rack, bin, and other details like In-warding Date stored using RMS.
It secures the storage and retrieval of Records across any of the Enterprise locations.

Athena Global Systems's Capabilities

Our e-DMS solution partnerships bring the following capabilities to you:

ISO 9001:2008 Certiﬁed Organization.
Further 250+ Locations Support across India for Digital Document Management.
Data Centre – ISO 27001 Compliant and equipped with Robust Servers, VSATs, Radio Quick Links, ISDN Connectivity and 24*7 Power Backup.
Digitization of documentation with OCR technology .
Automatic batch preparation scanning module with high speed capacity scanner.
7 Levels of user Restrictions.
Provides physical storage facility for management of client’s records.
Using modern techniques of storage like regulated air ﬂow, temperature control, humidity control and pest control.
File Scanning available for all type of Documents including all Paper sizes, X-

ray Scanner, Draft Scanner and Book Scanner.

Image hosting services with unlimited retrieval facility.

Certiﬁed document destruction services.

Pay Roll Management- Need of the hour

Why Pay Roll Management

The industry landscape changing everyday rapidly through innovation and intense competition
Businesses need more focus on their core activities to beat the competition, and increase competitive advantage.
Their focus on the laborious and resource-intensive HR activities like payroll and compliance, may be diluted
Hence need a supporting to manage them efficiently

Benefits of Pay Roll Management

Access to accurate and timely pay slips
Scalability during expansion to multiple geographies
Escalating cost due to in-house payroll maintenance. Brings in cost efficiency
Security and confidentiality of payroll and employee data
Compliance with the latest laws and regulations
Provides an end-to-end payroll outsourcing solution
Reduces processing costs with a streamlined and consistent execution of your payroll, statutory and compliance needs.

Facility Management Services

Why Facility Management

The industry landscape changing everyday rapidly through innovation and intense competition
Businesses need more focus on their core activities to beat the competition, and increase competitive advantage.
Their focus on the laborious and resource-intensive facility management, work space usage get diluted.
Hence, the businesses need a supporting, to manage them efficiently

Benefits of Facility Management

Efficient management of housekeeping staff ensuring cleanliness
Efficient allocation of work space and reduce costs
Ensuring efficient and positive work environment boosting productivity
Maintaining pleasant environment, ensuring happy customer experience

Back office Management/Data Entry and Meta Data Tagging

By Outsourcing Back Office Operations

Corporates can efficiently manage their clients and front office.
Can avoid errors and mistakes at the back office because of lack of focus
Cost reduction
All documents properly tagged with searchable fields
Focus on back office staff training to upgrade their skills
Efficient retrieval of information
Timely availability of information for efficient decision making
Corporates can concentrate on their decision making process
Assignments based pricing, reducing fixed cost for the corporate

Verification Services

Background verification of employees
Background verification of vendors
Background verification of applicants for loans
Multi level verifications
Level1- Basic check of CIBIL score, employment verification and education verification
Level 2:- Intermediate check of police clearance report, details of court cases history, reference checks
Level 3:- Verification at applicants house/ nearby neighborhood, verification at applicants work place and in their HR department, past employers reference check
Market research services for new products and markets- basic and intensive.
Identification of potential markets and prospective distributors/stake holders.
Competitors identification and analysis.
Customer satisfaction survey and reports.
Customer follow up till setting up prospective meetings with all confidentiality maintained.
Organizing seminars, presentation and meeting for the company with the customer/customers
Pre-sales activity for various products with our team involved through proper training from the principals.

Marketing Support Services

Market research services for new products and markets- basic and intensive.
Identification of potential markets and prospective distributors/stake holders.
Competitors identification and analysis.
Customer satisfaction survey and reports.
Customer follow up till setting up prospective meetings with all confidentiality maintained.
Organizing seminars, presentation and meeting for the company with the customer/customers
Pre-sales activity for various products with our team involved through proper training from the principals.

Operation Executive

Job description